Option D: By job

Name the box after its job. Shown for comparison: it is the one that breaks.

HOU1Port code + office number
-
PRINTHOSTWhat the box does

What it looks like for our machines

MachineName todayNew nameJob name (Tailscale)Name in print dialogs
Houston print laptop (new Dell 15)CSS_Houtson_LTHOU1-PRINTHOSThou1-print
Houston backup laptop (old Inspiron)DESKTOP-2DT50PPHOU1-BACKUP
Houston Rollo label printerRollo X1038HOU1-PR-01HOU1 Rollo 4x6
Houston Zebra label printerZebra ZP450HOU1-PR-02HOU1 Zebra 4x6
Houston Brother laserMFC-L2750DWHOU1-PR-03HOU1 Brother
Houston router (Beryl AX)GL-MT3000HOU1-ROUTER
SF print server (revived mini PC)PackingPC1OAK1-PRINTHOSToak1-print
The other “packing pc1”PackingPC1 (2nd)OAK1-SPARE
SF office laptopAlamedaOAK1-OFFICE
SF team home laptop(staff laptop)OAK1-HOME
SF Zebra 4x6ZEBRA-4x6OAK1-PR-01OAK1 Zebra 4x6
SF Zebra 4x8ZEBRA-4x8OAK1-PR-02OAK1 Zebra 4x8
SF RolloROLLOOAK1-PR-03OAK1 Rollo 4x6
SF Brother laserMFC-L2807DWOAK1-PR-04OAK1 Brother
NJ office laptopDESKTOP-FNV6EKMEWR1-OFFICE

What a technician sees in the ReadySpaces router

Other tenants share the building network. Ours are highlighted.

iPhone192.168.8.20
HOU1-PRINTHOST192.168.8.21
DESKTOP-8KQ2M1A192.168.8.22
HOU1-BACKUP192.168.8.23
HP-LaserJet-M404192.168.8.24
HOU1-PR-01192.168.8.25
Galaxy-S24192.168.8.26
HOU1-PR-02192.168.8.27
LAPTOP-J3N7Q0192.168.8.28
HOU1-PR-03192.168.8.29
Ring-Doorbell192.168.8.30
MacBook-Pro192.168.8.31

Sticker on the machine

HOU1-PRINTHOSTHouston printer laptop
HOU1-PR-01HOU1 Rollo 4x6

When things change

New LA office

Gets LAX1-OFFICE and so on. Nothing existing changes.

Second SF-area office

Gets OAK2-OFFICE. The Alameda office stays OAK1.

A laptop dies

The print laptop dies. The backup takes over, so HOU1-BACKUP must be renamed HOU1-PRINTHOST, and its replacement becomes the new backup. Two renames for one broken laptop.

Trade-offs

Works

  • Instantly says what the machine is for
  • Feels natural to staff

Doesn't

  • Breaks the day jobs change: if the backup becomes the print host, two boxes need renaming and every script follows
  • Two machines doing the same job collide (the two “packing pc1”s problem again)
  • Job names belong in Tailscale, where they can move; box names should never move

Scorecard

Easy to say and type●●●●●
Never collides●●●●●
Stands out on a shared network●●●●●
New offices need no renames●●●●●
Replacing a box breaks nothing●●●●●
Room under 15 chars●●●●●